Document Archiving

Let us consolidate & convert your stacks of old paperwork, records, & other important documents into electronic format, easily viewable through your website, intranet, and/or on CD. The increasing demand for this service stems from many business’s needs to heighten document security; save physical storage space; preserve information more efficiently & effectively; have backup copies easily transported or stored in multiple locations, including secure server sites; reduce the cost, risks, and aggravation of relying solely on fragile paper records to last through time, fire, or floods; have a universally compatible electronic archiving format which makes it significantly easier to find, send, or move a particular document; and to enable the viewing of documents remotely from any computer while maintaining full control of access rights to sensitive information…just to name a few!

Check out the website of one of our biggest document archiving clients: www.ormondbeach.org.  We scan, convert, & post approximately 500 pieces of paper for them on a bi-weekly basis for public viewing before each City Commission meeting, with a required one-day turn-around time! We also archive all of their important City records to CD on a quarterly basis. Here is what the Assistant to the City Manager had to say about our service:

"I would like to state unequivocally that the quality and timeliness of your work scanning & posting all of our agenda & supporting documents to the web before every City Commission meeting has met my expectations, and the customer service to overcome the inevitable 'glitches' along the way has exceeded my expectations.  Furthermore, we have had some of our most 'meticulous' regular viewers in the community call to say that not only is the quality of the web pages higher since we switched vendors to you, but that the pages even load faster.  Thank you."

Tom Lipps
Director of Support Services/Assistant to the City Manager
City of Ormond Beach
 

Price Structure:
Scanning papers, converting to tiff/pdf	$.16/page
Creating hyperlinked file index	$75/hour, $50 min.
Posting packets to website or intranet	$75/hour
Burning documents to CD	$10/CD